KPC Driving Policies

Driving a Vehicle for KPC Related Activities

Note: Use of personal vehicles to conduct KPC business is not permitted.

Driving Records

The following documents must be on file and renewed annually in order to drive any KPC owned vehicle, rental car, or personal vehicle when permitted: 

• Certificate of completion of driver training courses.
  • From MyUA, click Employee Services Dashboard and login with your UAOnline credentials.
  • Select My Community and then Learning Library.
    • Use the search bar to find: Driver Safety: Tier 2 Position Required Training.
    • Use the search bar to find: Distracted Driver: Tier 2 Position Require Training.
• Official individual driving record from the Alaska Department of Motor Vehicles.
• UA Driver Authorization Form completed and signed by driver and supervisor.
• Current copy of drivers license.
• Read the UA Transportation Safety Guide. 

 Note: Driving records can be obtained at no cost to KPC. Please contact KPC Accounts Payable/Travel Technician, or Sue Gordon (KBC) for details. Employees will not be reimbursed for the fees associated with obtaining their driving record.

Citations While Driving on KPC Business

Employees are responsible for paying all fines unless the citation is for a vehicle deficiency that was not obvious when the vehicle was checked out.

Accidents While Driving on KPC Business

If involved in an accident while driving a KPC owned, personally owned or rental car, after 911 is called and it is safe, notify your supervisor or the KPC Travel Technician. Accident reporting forms will be supplied and must be completed within 24 hours.

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Rental Cars

The University of Alaska will cover claims against rental cars only if the rental was approved through Concur and the vehicle is being used during the course and scope of employment. 

For further guidance on vehicle rentals please see the University of Alaska Regulations and Guidance Page.

Auto Insurance

For current information regarding auto insurance, risk management, and insurance please visit UA Travel Risk Management and Insurance.

Reserve a KPC vehicle 

Kenai River Campus

Approved drivers can use KPC vehicles to conduct KPC business on a first-come, first-serve basis. Reserve a vehicle through the UAA Scheduling & Space Management System (25Live-Pro). 

Vehicle keys are held by the KPC Accounts Payable / Travel Technician office. Once your 25Live reservation is confirmed please contact the KPC Accounts Payable /  Travel Technician to arrange key pick-up.

The KPC Vehicle logbook must be signed at checkout and return of vehicle keys, failure to sign the logbook and return keys promptly will result in the loss of driving privileges.

Kachemak Bay Campus

Please contact Jenny Rasche at jlrasche@alaska.edu or by calling (907) 235-1651.

 

Contact Info

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