Note: Use of personal vehicles to conduct KPC business is not permitted.
The following documents must be on file and renewed annually in order to drive any KPC owned vehicle, rental car, or personal vehicle when permitted:
Note: Driving records can be obtained at no cost to KPC. Please contact DeAnne Ruiz, KPC accounts payable/travel technician, or Sue Gordon (KBC) for details. Employees will not be reimbursed for the fees associated with obtaining their driving record.
Employees are responsible for paying all fines unless the citation is for a vehicle deficiency that was not obvious when the vehicle was checked out.
If involved in an accident while driving a KPC owned, personally owned or rental car, after 911 is called and it is safe, notify your supervisor or DeAnne Ruiz, KPC accounts payable/travel technician. Accident reporting forms will be supplied and must be completed within 24 hours.
The University of Alaska will cover claims against rental cars only if the rental was approved through Concur and the vehicle is being used during the course and scope of employment. If the employee is on a personal errand or if they violated the law while using a rental car, the University of Alaska reserves the right to deny the claim or may initiate actions against the employee to recover costs.
Vehicle owners in Alaska are required by law to carry liability insurance. The University of Alaska will cover liability claims that exceed the employee's personal insurance as long as the accident happened within the course and scope of employment. Physical damage to personal vehicles is not covered by the University of Alaska.
Approved drivers can use KPC vehicles to conduct KPC business on a first-come, first-serve basis.
In EMS choose the date, time, and vehicle. Include where you are going should you need to be located.
Keys can be obtained in the KPC accounts payable/travel office. Signature is required at key pickup and return. If returning after business hours make arrangements in advance for key return. Failure to sign the logbook and return keys promptly will result in the loss of driving privileges.