Accounts Payable

Accounts Payable 

KPC Administrative Services manages all accounts payable functions in house processing payment of invoices, employee reimbursements and student account disbursements through the issuance of checks or electronic fund transfers.  

Check Printing/ Payment Issuance

Checks are printed a minimum of once a week. Payment should be received within 5-10 business days after processing is complete.

Invoice Processing

Invoices are received by A/P through mail and email. Each invoice is matched with the corresponding Purchase Order (PO) to ensure accuracy.

The invoice is sent for review to the requisitioner through DocuSign or via email. Simply signing the DocuSign or replying to an email with "OK TO PAY" will provide authorization to the Accounts Payable Tech. to pay the invoice as received.

If there are discrepancies, please do not authorize payment without resolving discrepancies with Accounts Payable and the vendor. Once approval for payment has been received payment to the vendor is made via check or electric funds transfer

Employee Reimbursements

Employees can obtain reimbursement for pre approved out of pocket expense under $50 through the KRC bookstore/KBC business office. The Employee Reimbursement Form must be completed for expenses over $50. Completed forms can be submitted to A/P for processing. Employees signed up for direct deposit through UAOnline (separate from payroll direct deposit) will receive reimbursement via direct deposit.  

Purchasing Process

All purchases with NO exceptions must be approved in advance. Purchases made prior to receiving approval are unauthorized and may become the financial responsibility of the individual who made the purchase. For more information on purchasing see the purchasing webpage.

Student Account Disbursements

Scholarship/financial aid disbursements are generated through KPC Accounts Receivable (A/R).
For faster processing times students are encouraged to sign up for direct deposit through UAOnline.
If direct deposit is not set up, a paper check will be mailed to the address listed in Banner at the time the check is generated.

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 Contact Info

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