All Travel Must Be Preapproved
Concur training is required only once, however an annual refresher course is recommended. Concur training is required before receiving the UA travel card. Applying for the travel card is recommended for all employees.
Approved travel must be submitted in Concur no less than five business days prior to departure date. Travel requests must include the approved Travel Authorization.
Estaline Cooke (KRC), Rex Wilson (KBC), or your departmental delegate can provide hands-on support as needed.
See the UA travel page for additional travel information and to log in to Concur.
Use of personal vehicles to conduct KPC business is prohibited. Exceptions are at the discretion of Director O'Hara. Justification for use of personal vehicles to conduct KPC business must be disclosed on the Travel Authorization.
Use of KPC owned vehicles to conduct personal business is prohibited. Employees on active travel status in Concur are permitted to make local stops to conduct personal business. Keep in mind stops must be justifiable, stand up to public scrutiny, and meet UA BOR ethics standards and policies.
Do not transport students, especially minors, without further documentation and guidance.
A current driving record along with proof of completion of driver training must be on file with Estaline Cooke (KRC) or Rex Wilson (KBC) to operate any vehicle while conducting KPC business. This includes KPC owned vehicles, rental cars, and personal vehicles when approved.
Driving privileges must be renewed annually. AK DMV record requests are at no cost to employees when processed by KPC. See Estaline Cooke (KRC) or Rex Wilson (KBC) for details. Employees will not be reimbursed for obtaining driving records through other sources. Please allow ten business days for DMV driving record processing.
Follow the vehicle reservation and checkout procedure for your campus.
